Are you cultivating the right donors?

This blog post originally appeared on the Greenlights blog on August 5, 2013. Fundraising has only gotten harder.  We have more channels than ever before to communicate with our donors.  We’re still slowly climbing out the recession.  Finally, we are inundated with a huge array of strategies, tools and options for fundraising – galas, grants, direct mail, major gifts,  peer to peer, online fundraising, crowdsourcing, social enterprise, text to give, and planned giving just to name a few!

In all this noise it’s easy to get distracted by bright and shiny new toys.  Far too many times that bright shiny toy could be a prospect who may never give.  In fundraising, there is no silver bullet or magic formula. It comes down to knowing and nurturing the donors you have. The secret is to love the one you’re with. In reality we can spend far too much time chasing the bright shiny new prospects and not cultivating the donors we should be.

When I was running Girlstart people encouraged me endlessly to pursue a certain local billionaire.  Luckily both his corporate foundation and his private foundation were aligned with our mission and they supported us.  But pursuit of that funder might not have made sense for an organization serving multicultural refugees or providing vaccines in Africa since those causes were not part of their mission.  Organizations need to invest their time where it can yield the greatest fruit and not spin their wheels pursuing people with the capacity to give, but not the inclination.

How do I know who the right donors are?

There is a real economic cost associated with cultivating each donor on your caseload.  Many fundraisers can invest time and energy cultivating the wrong donors.  They might be individuals who are extremely well connected and influential but do not donate to you or they may be people with infinite capacity and no affinity for your cause.  To determine who should be on our portfolio you need to look at their passion for your cause and their capacity to give.

Take a moment to think about the donors in your portfolio. When I say portfolio, I’m talking about the numbers of donors (individuals, foundations and corporations) you are actively cultivating.  How well do you know them?  Do you know what your donors are passionate about?  What makes them give?  How they prefer you communicate with them?

If you don’t know these facts about your donors you must find out.  You have to reach out to your donors to find out more about their interests and determine how to best cultivate them.  Not every donor wants to have a more intimate relationship with your organization.  Some simply want to make a year-end gift and aren't interested in being treated as a VIP or insider.  Your challenge is to know your donors well enough to know their preferences and then execute on them with a revenue goal and cultivation strategy for each donor who makes it into your portfolio.  Knowing what your donors care about, why they give to you and what their larger interests are helps you determine your strategy for cultivating them.

10 Soft Skills to Nail the Ask

This blog post originally appeared on npENGAGE on September 23, 2013 Does the thought of making a six figure ask make your palms sweat? Take heart fellow fundraiser, practice makes perfect. Or, to put it another way, confidence breeds competence.

Asking is part art and part science. A face-to-face solicitation comes at the culmination of you gradually deepening your relationship with your donor to understand his or her passions and interests. Armed with the knowledge of what they truly care about and a program that fulfills their interests, you are ready for the ask!

One of the most challenging things in an ask is managing your own composure and delivery while simultaneously listening for verbal and nonverbal cues from your donor. That is a lot happening at once! Jerry Panas recommends your visit should be 25% talking and 75% listening. I recommend having your script down pat so you can focus your attention on your donor.

The best way to practice an ask is to videotape yourself performing a mock ask. Only 7% of communication is verbal – a whopping 55% is your body language and eye contact! Strong and effective body language can help establish an immediate rapport with your audience and signal confidence in your message. We know our donors want to feel special. Making and sustaining eye contact with them makes them feel as though you are speaking directly to them and that they are the most important person in the room during your conversation. Break eye contact with them and you’ve instantly broken that connection. Avoid eye contact and you give the impression of being untrustworthy.

Body language can betray you. You may be slouching because you’re tired, but people can read it as a sign you’re not interested. The great news is you can use your body language to intentionally project confidence. Yes, you truly can “fake it until you make it” and Amy Cuddy’s Ted talk will show you how.

Practice truly makes perfect. While you are practicing, try these 10 tips: 1.Smile early and often. This helps you exude positive energy and confidence. 2.Quiet your mind to become more present, sensitive and in the moment. Try to become as conscious of the world around you as you are of yourself. 3.Stand or sit tall. Having bad posture will make you look like you lack confidence. 4.Sit towards the front of your chair and lean in for the ask. 5.Be physically accessible. Don’t cross your arms. That tells people you are unapproachable. 6.Mind your voice inflections, speed of your speech, volume and tone. If your voice inflects to a higher pitch at the end of your sentences like you are asking a question you will not sound confident or credible. 7.Freely express your gratitude. Thank you donor for taking your visit, for their prior giving and for responding to your ask when you make your ask, even if they say no! 8.Be curious. What books are in your donor’s bookshelf? Pretend you are a cultural archaeologist. Everything in your donor’s space reveals something about them. 9.Make intentional small talk expressing an authentic interest in your donor. Chat with them about their kids, vacations, or work projects. Learning these details about their likes, lifestyle and hobbies help you deepen your relationship. 10.Give sincere compliments.

Good luck!

5 reasons to donate to a charity's overhead

I'd like to restrict my donation to pay for salaries, rent, professional development, health insurance, a bonus, a staff retreat, or fundraising.  In sum, if it's "overhead" I'd like the charities I support to spend 100% of my donation on it. Most people want the exact opposite.  Funder after funder, foundation after foundation, all caught in the same trap.  A vicious trap.  A trap called out by a highly controversial and timely advocate: Dan Pallotta, author of Uncharitable: How Restraints on Non-profits Undermine Their Potential. I wish you could see the amazing presentation he gave at the Texas Non-Profit Summit last month, but sadly the "content was removed by owner", whatever that means.  Kudos to Greenlights and especially the brilliant Kim Wilson, for bringing Dan Pallotta and his provocative message to our industry.  I'm halfway done with Dan's book.  The first half of the book tackles an argument around non-profit compensation that seems to trump and polarize people into a complete bottleneck of an argument that renders them useless for getting to what I believe is most important issue at hand: an arbitrary meaningless yardstick destroying the effectiveness of non-profit industry and the very fabric and essence of philanthropy.

What's the yardstick?  A societal obsession that's led to the institutionalization of the belief that a non-profits percentage of spending on fundraising and administrative is an indication of effectiveness AND worthiness of a funders donation.

Hogwash.  Here are 5 reasons to donate to overhead.

1) How much money a charity spends on administrative or fundraising expenses is arbitrary and meaningless.  It says absolutely nothing about what matters: how effective the agency is at fulfilling their mission.   Some agencies rent space.  Some get it for free.  That doesn't matter: what matters is how is the charity impacting the lives it's trying to change?  If it can't serve its clients because there's no parking at their "free" in-kind office space then they aren't very efficient and my gift is more likely to make a bigger impacting at at agency paying rent.

2) The "ratio" of general and administrative expenses to program expenses is a fabricated number to start with.  Charities decide what expenses are allocated to programs and what are allocated to overhead.  There isn't one way to do it.  There are many.  One ED entered every expense into Quickbooks, regardless of the charge, to 90% programs, 3% fundraising and 7% administrative.   I would estimate she is in good company and many charities, especially larger ones, follow her formula.  At the non-profit I started and led for twelve years I took a different approach: expenses and timesheets were billed directly to the programs they were spent on or served (i.e. summer camp, after school etc).  To put it simply, "overhead" is in the eye of the beholder.

3) Helping ensure that people are compensated fairly for their talents and dedication, that achievements are rewarded, that staff can live comfortably, that workers have the technology infrastructure to thrive and efficiently serve clients and raise money, and work in facilities that are fully operational, optimal and safe is aGOOD investment. It's money well spent.  End of story.  Nuff' said.

4) Whatever happened to the joy of giving? To the spirit of philanthropy? Do we really think so low of people at charities that we honestly can't trust them with the very dollars we want to give?  Hmmm...if we feel that way have we really spent enough time getting to know them?  Or do we have trust issues?  If so, why are we giving?  Are you a bitter, cave-dwelling, catlike creature with a heart "two sizes too small," living on snowy Mount Crumpit, just north of Whoville, home of the merry and warm-hearted Whos?  If so, please stay on Mount Crumpit and stay away from charitable ventures in Whoville.  A true philanthropist is made of many admirable traits and after generosity come equal parts of faith and trust.  If you don't have that, don't give.  Sadly, non-profits are courting enough grinches already and don't need another.

5) Focus on what is important in the first place:  that Headstart is giving kids a headstart to succeed.  That adoption agencies are getting kids adopted into safe, loving homes.

What's the overhead in your house?  Paper towels?  Toilet paper?  Could you live without that?  I hope you wouldn't try.  Should we judge you for spending on that?

Give and stay classy,

Rachel